United Urban Investment Corporation

Securities Code
8960

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Privacy Policy

United Urban Investment Corporation (“United Urban”) recognizes the importance of personal information protection and its proper management as key issues in fulfilling corporate social responsibility. To this end, United Urban has established the following privacy policy:
With regard to The Specific Individual Information including The Individual Numbers defined by the Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure of Japan, United Urban’s policy is stipulated in "The Guidelines of the Specific Individual Information".

1. Basic Policy

United Urban shall comply with all laws and regulations relating to protection of personal information, and endeavors to handle personal information properly.

2. Acquisition and Use of Personal Information

(1) United Urban shall acquire personal information in a proper way, and shall disclose, notify or clarify the purpose of use for acquiring personal information in compliance with the related laws and regulations.
(2) Except in the case the applicable laws and regulations require, United Urban will not acquire “Personal Information special cared” (Note) unless the consent from the relevant individual or entity is obtained.
(3) United Urban shall handle personal information to the extent necessary to fulfill its originally stated purpose of use unless the consent from the relevant individual or entity is obtained.
(4) United Urban shall endeavor to process the complaints on handling of personal information properly and promptly.
(Note) The personal information including race, creed, social status, medical history, criminal record defined in Enforcement Order of Act of Protection of Personal Information that requires special care for handling so as not cause unfair discrimination, prejudice or other disadvantages, damage by crimes etc.

3. Purpose for Using Personal Information

United Urban shall use its acquired personal information for the following purposes:

(1) Personal Information related to its unitholders
(i) To ensure the exercise of the rights of its unitholders and fulfill its obligations pursuant to the Act on Investment Trusts and Investment Corporations of Japan (the “Investment Trust Act”) and the Financial Instruments and Exchange Act and other related laws and regulations
(ii) To notify its unitholders of information regarding its business and operation
(iii) To prepare and submit reports and other documents in accordance with requirements under the Investment Trust Act, the Financial Instruments and Exchange Act and other related laws and regulations, and the rules of the Financial Instruments Exchange, where its units are listed and create a database of its unitholders
(iv) To respond to inquiries and requests for its information material
(v) To facilitate borrowings, issuance of corporate bonds and additional issuance of investment units
(vi) To facilitate the smooth and efficient operation of United Urban in any way other than the above
(vii) To provide to third parties to the extent needed for fulfillment of the above
(2) Personal Information related to asset management
(i) To facilitate borrowings, issuance of corporate bonds and additional issuance of investment units
(ii) To acquire and investigate assets, scrutinize asset-acquisition, and dispose its assets
(iii) To facilitate leasing activity on its assets
(iv) To facilitate the smooth and efficient operation of United Urban in any way other than the above
(v) To provide to third parties to the extent needed for fulfillment of the above

4. Measures for Security and Control

United Urban makes every effort to manage personal information properly and carefully, and takes all adequate measures necessary to prevent unauthorized access, loss, leakage or tampering etc. of personal information.

5. Consignment of the Handling of Personal Information

United Urban may consign the handling of personal information to external parties. In this event, United Urban shall make every effort and take all measures necessary to protect the handling of personal information and to select an appropriate party. In addition, United Urban shall take adequate measures in supervision and control of the relevant external organizational.
Such external organizational mentioned may organizations may include entities located outside Japan who can satisfy certain requirements under the Act on the Protection of Personal Information and other laws, regulations and guidelines, etc.

6. Disclosure of Personal Information to Third Parties

United Urban will not disclose or provide personal data to third parties except in the following cases.

(i) The consent from each individual or entity has been gotten;
(ii) The applicable laws and regulations require;
(iii) It is necessary execution to protect life, health or assets of a person when it is difficult to obtain the relevant individual or entity’s consent;
(iv) It is particularly necessary in order to enhance public health or to promote the sound nurturing of children, when it is difficult to obtain the relevant individual or entity’s consent;
(v) It is necessary to cooperate with the national or local government, or service providers contracted by them to fulfill matters prescribed by applicable laws and regulations, in case that obtaining the consent may disrupt such relevant individual or entity consent;
(vi) United Urban provides personal data to outside service providers under appropriate supervision by it to carry out the purpose of use of the personal data; and
(vii) It is permitted under the Act on the Protection of Personal Information and other laws, regulations and guidelines, etc.

7. Procedures for Disclosure, Alteration, Suspension and Termination of Use of Personal Information

In case of requests for disclosure, alteration, suspension or termination of use of personal information held by United Urban, please contact United Urban’s Asset Manager mentioned in 9. below. United Urban shall provide details of prescribed procedures for disclosure, alteration, suspension and termination of use of personal information. United Urban shall accept such requests with applications in prescribed form, and shall ask for submission of documents to prove the identity or evidencing authority of the proxy. In addition, there is the prescribed fee for the request for disclosure. (There are no fees for requests for alteration, suspension, and etc.)

8. Continuous Improvement

United Urban shall review its privacy policy continuously and shall make every effort to improve measures for the protection of personal information.

9. Inquiries Relating to Personal Information

For inquiries, requests or complaints regarding United Urban’s handling of personal information, please contact the below mentioned United Urban’s Asset Manager:

Name Japan REIT Advisors Co., Ltd. (Attn. Corporate Operation Team)
Address 18F Shiroyama Trust Tower, 4-3-1 Toranomon, Minato-ku, Tokyo 105-6018
Tel +81-3-5402-3189
(Office hours: 9:00 a.m. to 5:00 p.m., Monday to Friday, excluding holidays designated by the company)

In case of inquiries regarding contents of the unitholders’ registeration, please contact the below mentioned United Urban’s Transfer Agent :

Name Sumitomo Mitsui Trust Bank, Limited (Attn. Stock Transfer Agency Department)
Address 2-8-4 Izumi, Suginami-ku, Tokyo 168-0063
Tel 0120-782-031(toll-free within Japan)
(Office hours: 9:00 a.m. to 5:00 p.m., Monday to Friday, excluding holidays designated by the company)

United Urban Investment Corporation
June 2017

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